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June 2014  

Welcome

Greetings Catering & Event Professionals,

The NACE Experience! Conference is right around the corner and we are so excited that we'll have a great presence this year.  Please let us know if you will be attending.  You can find more information about the Conference in the Calendar of Events.

Thank you for your continued support.

Sincerely,

Your NACE Alamo Chapter Board of Directors

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Membership Drive

Save $100 when you apply for Professional Membership in June!  Through our local chapter meetings you'll discover great opportunities to network, solve problems, learn about new trends and become better informed about your industry.  Visit our website for more information or apply online using promo code JOINNACE6 and designating the Alamo Chapter.

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Calendar of Events

July Meeting: Nice Guys Finish FirstSt Anthony Ballroom

July 8, 2014 - 6:00 PM - 8:30 PM

St. Anthony Hotel
300 E Travis St
San Antonio, TX 78205

Join us at the newly renovated St. Anthony Hotel in July!  Our guest speaker, Doug Sandler, has a insightful presentation that will inspire you to view your relationships with your clients and co-workers in a new light.  Find out more information and RSVP here.

Visit our website or Facebook page to see pictures from our previous meetings.


Wedding Guide Cruise

February 15-22, 2015Wedding Guide Cruise Logo
Wedding Guide & Bridal Extravaganza
Royal Caribbean Navigator of the Seas stopping in Falmouth, Grand Cayman & Cozumel

We are excited to offer NACE members a special discount of $100 off the booking rate!  Our keynote speaker is Alan Berg! He is a top leading expert in the business of weddings and events.  He has over twenty-three years in the bridal industry.  He delivers concise, empowering knowledge that can be applied to any business.

Please go to the Wedding Guide Cruise website to learn more about the trip.  Also, feel free to call Brandy Burriesci at 210-332-3444 or Lisa Morales at 210-215-5820.  


NACE Experience! 2014

If you only go to one conference this year, it should be this one!  Over the course of three days, attendees can participate in more than thirty educational sessions developed by thought leaders in catering and events. Visit the website for more information.  Hurry, online registration closes July 3!

NACE Experience Graphic


Recap: June Meeting "DMC Panel"

We heard excellent information from our DMC Panel!!  Thank you to Della Guidry, Paul Nix & Julie Trevino, DMCP, CTA for all the phenomenal tips and hints. 

Special thanks to our sponsors for all their support!  Our meetings are amazing with them.

  Bokeh Photography Logo  
Illusions Logo  Venues at Valero Logo RK Group Logo 
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Welcome New Members

Maria Mwangi with Studio at Fischer is our newest member!  Please help us give her a warm welcome. 

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CPCE Corner

Test your Knowledge: Each month we will present three questions that you might expect to see on the Certified Professional in Catering and Events (CPCE) Certification Exam.  If you can’t answer the questions, then maybe you need to join the CPCE study group!  Answers are provided at the bottom of the newsletter.

Question 1: Valid contracts may be written or accepted verbally?

  1. True
  2. False

Question 2: What is the recommended color to use when using lighting to accent food; which color will best enhance the food presentation?

  1. Light Blue
  2. Dark Green
  3. Pale Pink
  4. White Light

Question 3: What is a SWOT Analysis?

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Fundraising News

We are only one month away from our annual NACE silent auction, to be held at our July meeting.  Last year we raised just under $1,000 dollars and hopes are high for even greater success this year.

To accomplish our goal we need your help.  Any donation of prizes will be gladly accepted. Think outside the box, you may have connections to facilities, events, or prizes not associated with NACE members or vendors.

The funds raised will provide fabulous scholarships for our members to attend the NACE Experience! Conference in 2015. 

You can contact David Orth with any donations.   Cell  210-260-1578 or  orthd.0304@gmail.com

Thank you again for all of your support for the Alamo NACE chapter!

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Event Professional Spotlight

Illusions Rentals and Designs & Flair Floral

For almost 30 years, Illusions Rentals and Designs has been bringing ideas to life with incredible creativity, top-notch service and high quality products.  Whether you're hosting a Texas themed bar-b-que for family and friends or an over-the-top luxurious wedding, or something in between, we help make your vision become reality with decor, appropriate equipment, and above all else the best team in the industry!

Illusions will create an event from scratch with immediate access to a huge inventory of fashionable table linens, fine china, and crystal, flatware, glassware and beautiful silver.

We will create the perfect space with our history of excellence and decades of experience.

Flair Floral has an extraordinary team of seasoned designers and artists, with the diversity of delivering one floral arrangement or one-thousand, Flair can enhance any event with spectacular floral design, taking a brides vision to reality with elegant floral blooms to towering floral displays that commands the room.  With customer service that is second to none the bounty of natute is our only limitation.

Illusions Flair Floral Logo
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CPCE Corner Answer Key

Here are the answers to the CPCE questions.  (1) A, (2) C, and (3) A SWOT analysis helps you develop a strong business strategy by making sure you’ve considered all of your business’s strengths and weaknesses, as well as the opportunities and threats it faces in the marketplace.

For more information on the CPCE Study Group contact Michelle Moon at michellemoon@wittemuseum.org

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 DIRECTOR OF SALES AND EVENTS

POSITION SUMMARY

The Director of Sales and Events will ensure the Witte Museum’s event rental program is successful in sustaining fiscal support for the natural history, history and science museum. The Director will ensure the Sales and Events department meets earned income budget expectations, as well as expense budget, through pro-active sales methods and cost-efficient techniques. The Director is responsible for the development and implementation of a successful sales platform for multiple event spaces throughout the museum campus; the new Mays Family Center, special events and changing exhibition center to be built on the Witte campus; and coordinating and growing the convention and tourism group sales for the museum campus. The Director is responsible for the supervision of museum rental professionals as well as sustaining successful relationships with caterers and outside contractors.

KEY DUTIES AND RESPONSIBILITIES:

Develop and implement a creative, aggressive and successful sales strategy to promote the Witte Museum as a destination for group tours and as a venue for off-site convention events and to promote the Witte’s new Mays Family Center for large scale private events such as galas and weddings

• Sustain relationships with caterers and destination management companies to promote the Witte as a destination for their clients and conventions

• Creatively and aggressively solicit and promote the Witte as an event venue through advertising, cold calling, contacting past customers, building relationships with local businesses, and other creative and cost-effective sales activities

• Monitor Anticipated Income report and adjust sales activities as required to meet monthly budget expectations

• Monitor expenses relative to department budget

• Develop and manage marketing strategy of venue for event rentals and birthday party packages

• Guide the museum rental team in the implementation of marketing plans

• Oversee annual Preferred Caterer contracts and ensure the criteria and procedures are maintained

• Ensure client satisfaction through excellent communication, written and verbal, before, during, and after an event

• Manage the hiring and development of museum rental team as needed

• Serve as a member of the Senior Management Team

• Other duties as assigned by the Vice President of External Affairs

EDUCATION:

Required: Bachelor Degree

EXPERIENCE AND SKILLS:

Demonstrated sales and special events skills with a minimum of five to seven years of venue sales experience

• Organized, detail-oriented with excellent follow-up, possess excellent people skills and be service driven

• Ability to work independently and as a team member

• Proficient in Microsoft Office suite, specifically Word, PowerPoint and Excel

PHYSICAL REQUIREMENTS:

Must be in good physical condition

• Moderate lifting, walking, climbing stairs, etc

• Ability to stoop and bend, able to stand for extended periods of time

• Must be able to work some nights and weekends

The Witte Museum is an equal opportunity employer.

Closing date: Open until filled

Cover Letter and Resume may be emailed to: humanresources@wittemuseum.org

 

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POSITION ANNOUNCEMENT

VOLUNTEER COORDINATOR – F/T

POSITION SUMMARY

The Volunteer Coordinator administers the Witte Museum’s volunteer program. This includes coordinating with all Museum departments to identify their needs; recruiting, selecting, placing, and sustaining volunteers; maintaining an electronic database of volunteers; and assisting the other departments as needed to ensure a positive volunteer experience. Types of volunteers consist of community volunteers, organizational volunteers, corporate volunteers, junior volunteers and un-paid internships.

RESPONSIBILITIES

Works with various Museum teams on a regular basis to identify their volunteer needs, places volunteers and stays informed with the volunteers on their team

• Schedules volunteers for tasks and assignments based on departmental needs and organizational priorities

• Continuously communicates with the volunteers about volunteer opportunities, training classes, and the volunteers’ availability

• Maintains an electronic database system that tracks volunteers, records skills, performance, availability and volunteer hours

• Recruits volunteers through local companies, universities and other non-profit groups

• Works with Membership and HR to maintain the current system of volunteer benefits

• Ensures Museum staff communicate volunteer needs in due time, and provides feedback and review of volunteer performance post facto

• Ensures volunteers are properly recognized for their efforts through special events, thank you cards, and awards

• Provides a volunteer manual for volunteer use that provides organization information and procedures.

• Works to keep volunteers properly informed about the company and their duties, through orientation meetings, group sessions, manuals, emails and phone calls

• Provides administrative support as needed

EDUCATION

Required: Bachelor Degree

EXPERIENCE AND SKILLS

Minimum of two years experience managing a volunteer program and/or working with volunteers on a regular basis

• Organized, detail oriented with excellent follow-up, possess excellent people skills and be service driven

• Ability to execute tasks and plans independently

• Proficient in Microsoft Office suite

PHYSICAL REQUIREMENTS

Must be in good physical condition

• Moderate lifting, walking, climbing stairs, etc

• Must be able to work some nights and weekends

The Witte Museum is an equal opportunity employer.

Closing Date: July 15, 2014

Resume may be emailed to: humanresources@wittemuseum.org

 

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 EVENTS SPECIALIST: FULL-TIME

POSITION SUMMARY

Assists the Director of Special Events in promoting, coordinating, and implementing venue rentals and birthday parties at the Witte Museum, including answering phone inquiries, conducting site tours, marketing the Witte as an event venue, recording and depositing payments, maintaining client files, creating Work Orders, developing and updating event calendars, and being on premises to supervise venue rentals and birthday parties as assigned.

RESPONSIBILITIES:

Proactively market the Witte as an event venue for social events as well as corporations, conventions and associations

• Work with Director of Special Events to coordinate calendars, events, staffing and booking procedures

• Answer phone calls and relay information to clients, conduct initial and follow-up site tours, complete follow-up calls and mail out information

• Oversee event details; be on site for event planning appointments with clients, caterers and other vendors; as well as being on-site during set-up, for the duration of the event, take down, and clean up as scheduled

• Address client questions, concerns, and resolve problems

• Prepare Work Orders and distribute to appropriate departments

• Create Event Rental and Birthday Party packets

• Maintain the linen log and inventory and submit invoicing to Accounting

• Assist with the planning and implementation of Cocktails and Culture event series

• Provide support for museum events such as member parties, donor receptions and the museum’s annual fundraising events

• Other tasks as assigned by the Director of Special Events

EDUCATION:

Required: High School diploma or equivalent

• Preferred: Bachelor’s degree

EXPERIENCE AND SKILLS:

Excellent marketing, customer service and verbal communication skills

• Must be detail oriented, possess excellent people skills and be service driven

• Must be enthusiastic and energetic

• Must be self-motivated, able to complete job responsibilities with minimal supervision.

• Ability to work independently and as a team member

• Knowledge of Microsoft Office

• Prefer 1-2 year’s venue rental experience

• Prefer customer service and cash handling experience

PHYSICAL REQUIREMENTS:

Good physical condition

• Ability to lift up to 35 lbs

• Ability to stoop and bend, able to stand for extended periods of time.

• Must be able to work weekends and evenings as required

The Witte Museum is an equal opportunity employer.

Closing date: July 31, 2014

Resumes may be emailed to:

humanresources@wittemuseum.org

 

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